SparkWell Coordinator - Now Open!

How to apply

Apply through our application form by November 29, 2026. For more detail, read the full job description.

Role Logistics

• Location: Remote; US East Coast hours (9am to 5pm ET, Monday to Friday) preferred

• Type: Full-time, salaried, non-exempt

• Compensation: $60,000 to $70,000 USD (or country equivalent)

• Start date: Early 2027

• Apply by: November 29, 2026

Anti Entropy is hiring a SparkWell Coordinator to keep our fiscal sponsorship program running smoothly across a growing portfolio of high-impact Projects. If you're highly organized, follow through without being asked, and want to be the person who makes sure nothing falls through the cracks, we'd love to hear from you.

About SparkWell

SparkWell is the fiscal sponsorship program of Anti Entropy, a US 501(c)(3) nonprofit. We give high-impact Projects working on AI safety, biosecurity, global health and development, and animal welfare the legal, financial, and operational infrastructure they need to do their best work. Unlike most fiscal sponsors, we pair that infrastructure with hands-on coaching and direct support, so early-stage founders can stay focused on their mission. See our Projects.

The role

Requests come in from our Projects every day. As Coordinator, you'll be the first stop for them: handling what you can, passing substantive questions to the right Program Manager or the Operations Manager, and following every item through to completion. Our team is spread between the UK and California, and your East Coast hours will keep work moving between them with no gaps.

What you'll do

• Manage SparkWell's shared request queue, sorting incoming requests from Project Leads, staff, and contractors and getting each one to the right place.

• Follow up on documents, signatures, and approvals until each item is closed.

• Set up contractor agreements, coordinate signatures, and support onboarding and offboarding, including with employer of record partners such as Deel.

• Collect invoices, tax forms (W-9 and W-8BEN), and receipts, and flag inconsistencies in monthly Project financial reports.

• Keep our records and tools accurate, including ClickUp, Google Workspace, and Slack.

• Support Anti Entropy's internal operations, including staff travel, our expense policy, and website updates.

Who you are

• Exceptionally organized, with a sharp eye for detail. Accuracy matters here.

• You close loops without being reminded, and you don't let things sit when they're waiting on someone else.

• You know when to handle something yourself and when to pass it on.

• Clear, prompt, and friendly in writing, including with senior people outside your organization.

We welcome candidates early in their careers or transitioning into high-impact work. Prior administrative, operations, or coordinator experience in any sector, exposure to nonprofit operations, and comfort with ClickUp, Google Workspace, and e-signature tools are all a plus.

You'll join a small, supportive team that's glad to mentor and teach. In return, we're looking for someone who takes initiative and adapts readily as a growing program changes.

Compensation and benefits

• $60,000 to $70,000 USD per year (or country equivalent)

• Health and retirement benefits, a professional development fund, and an office setup stipend (specific to your country of residence)

• Employed directly in the US, or through an employer of record outside the US

• Occasional travel, one to two times per year, for conferences and team retreats

We are unable to sponsor work visas for this role.

Have a question, or need an adjustment to any part of the process? Email: contactus@antientropy.org

Anti Entropy is an equal opportunity employer. We make hiring decisions based on the needs of the role and each candidate's skills and experience. We do not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.

We welcome applicants from all backgrounds. If you're excited about this role but don't meet every qualification, we encourage you to apply.